You Can Store Documents Created in Microsoft Word to Use Again Later

Word allows yous to insert other files with data and functionality from another document or plan directly into your Word document.

Microsoft calls these additions 'Objects' which makes it sound overly technical and difficult but it's not. Don't get fazed by all the nerd talk about 'objects', that's programmer speak that'southward leaked out into the real world.

Whenever you meet the word 'Object' think 'Another file'.

Objects are just other files or sometimes, parts of other files.  Word or text files, graphs, Excel worksheets, PDF'southward, PowerPoint files or a lot more than.

You can either create a new object within your Word certificate or insert an existing file. You lot can also choose to either embed or link the object.

Embedding

Embedding an object just takes a snapshot or copy of the file at the time you embedded it. If you lot after change the original file, the changes are non reflected in your document.

• Employ this to continue a copy of the file at a detail time like end of fiscal year or when contract is finalized.
• Embedding can likewise hide files and documents from prying eyes, that'due south explained in our ebook Beating Bots, Spies and Cock-ups.

Linking

Linking an object creates a alive link to the original file. If you make changes to the original file, the changes will appear in the object in your Give-and-take certificate.   See Putting Excel into Give-and-take

To insert an object in Word, get to Insert | Object.

Insert all the Text from Some other File

If you have another text document, such as another Word file, evidently text file, or even a PDF file, yous can hands insert all of the text from that file into your document.

To do this, select the Text from File option.

The Insert File dialog will open for you lot to navigate to the file that you lot want to insert.

NOTES:

• The content volition be inserted forth with all its formatting from the source file. If the original is a large, complex document, this may take some fourth dimension.
• If you select a PDF certificate, Word volition exercise the best it can to convert information technology into Word, along with all its formatting. Information technology may non wait exactly like the original file, peculiarly if the source file contains a lot of graphics. Very complex PDF files may have excessive time or may not be able to exist imported.

Insert a New Object

To insert whatsoever other kind of object other than a text file, select the Object choice.

The Object dialog will open with the Create New tab selected past default. You will run across that there is an all-encompassing list of object types available to choose from. In this example nosotros will choose to insert a new Excel worksheet in the document.

An Excel worksheet volition announced in the document, and the Excel ribbon and tools will announced above it, just every bit if y'all are working in an Excel file.

Yous can now elevate the edges to evidence as much of the worksheet as you wish, enter whatsoever data, and perform whatever functions y'all wish within the worksheet.

When you're done, click anywhere outside the object, and the Excel ribbon will disappear, but the worksheet will however announced as a table in your document. You tin then double-click within the object to enter and edit it again.

NOTES:

• When you insert a new object in this style, you can click within the object any time to edit it.
• If the Excel worksheet contains more data than fits in the visible window in your document, the office that you lot accept visible when you click out of the object is what will appear in your document when you click out of the object.

Embed an Existing Object

To insert an existing object in your document, click the Create from File tab in the Object dialog and scan to the file you desire to insert.

A section of the file will appear in the document, and the reader can double-click on information technology to open information technology and view the whole file. The part of the file that displays in the document varies depending on the type of file:

• A PowerPoint presentation will show the kickoff slide only. Double-clicking will permit the reader to click through the whole presentation.
• An Excel file with multiple worksheets will display the worksheet that was open up the last time the file was saved. Double-clicking will requite access to all worksheets.
• A PDF file will display the first page of the certificate. (Unlike the Insert Text from File option, with this method the inserted object will notwithstanding exist a PDF file, not converted to Give-and-take.)

PowerPoint presentation embedded in a Word certificate

An Excel worksheet embedded in a Give-and-take document

For more than meet Putting Excel into Give-and-take

NOTES:

• An embedded object is only a snapshot of the file at the time you lot embedded it. Information technology no longer has whatever link to the original file, and whatsoever subsequent changes made to the original will have no effect on the object in your document.
• If the object is an editable file, such equally an Excel file, yous can edit information technology later on you take inserted it. Double-click on the object, and the interface of the original application will open within your document, just as described above for inserting a new object.

Link an Existing Object

To embed an object and maintain a live link between it and the original file, again, select the Create from File tab in the Object dialog, but this time as well click the "Link to file" box.

The object will appear in the certificate merely like an embedded object, merely with one big difference. In this case, if whatsoever changes are made to the original file, those changes will be reflected in the object in your certificate. Yous also will non be able to edit the object in the certificate – double-clicking on, for example, an Excel object will open the original Excel certificate in a carve up window.

Refreshing the Link

Sometimes a alter to the original file volition not immediately announced in the object in your document. To ensure that you are looking at the latest information, right-click on the object and select Update Link.

Displaying an Icon Instead of the Object

There is one more than option in the Object dialog that nosotros have not touched on yet. Whether y'all are inserting a new object, or embedding or linking an existing object, you take the option to just display an icon in your certificate rather then the object itself. The reader or editor can then click on the icon to open up the file to view or edit it.

By default, the icon for the program the file is created in will bear witness, merely you lot tin can click Modify Icon and choose your own icon file to use instead. The Change Icon button as well allows yous to edit the caption that appears under the icon in your document.

Inserted objects displayed every bit icons

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Source: https://office-watch.com/2019/inserting-or-linking-other-files-into-word-documents/

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